Agendas & Minutes

Kā Rāraki take me Kā Mauhaka

Here you can find all of the agendas and confirmed minutes for meetings of the Full Council, Wānaka Community Board, and all committees and subcommittees. If you're looking for any older records please contact us to request these.

Keen to be notified about Council meetings? Sign up to our public notification list.

Quick links

Watch Council Meetings

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Speaking During Meetings

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Transparency notice

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Full Council

Agendas for meetings of Full Council

Wānaka-Upper Clutha Community Board

Agendas for meetings of the Wānaka-Upper Clutha Community Board

Audit, Finance & Risk Committee

Agendas for meetings of the Audit, Finance & Risk Committee

Community & Services Committee

Agendas for meetings of the Community & Services Committee

Infrastructure Committee

Agendas for meetings of the Infrastructure Committee

Planning & Strategy Committee

Agendas for meetings of the Planning & Strategy Committee

Governance Subcommittee

Agendas for meetings of the Governance Subcommittee

District Licensing Committee

Agendas for meetings of the District Licensing Committee

Chief Executive Performance Review Committee

Agendas for meetings of the Chief Executive Performance Review Committee.

Hearings

Agendas for planning-related hearings

Council Workshops

Dates and talking points for all Council workshops

Inactive Subcommittees

Appeals Subcommittee

Agendas for meetings of the Appeals Subcommittee

Elected Member Conduct Committee

Agendas for meetings of the Elected Member Conduct Committee

Traffic & Parking Subcommittee

Agendas for meetings of the Traffic & Parking Subcommittee

Watch Council Meetings

We livestream all Full Council meetings on our Facebook page. These are then saved as a video file on Facebook for those who would like to view the meeting once it has finished. You can view our video section on Facebook to see these recordings.

Direct links to the recordings of meetings are also added to the agenda section of that meeting soon after the meeting has taken place. 

Speaking During Meetings

The public is welcome to attend all publicly-notified QLDC Council, Community Board, and Committee meetings. All Council meetings follow rules known as Standing Orders which allow for you to speak during a section of the meeting called public forum. Public forum happens at the start of every meeting and is part of the formal agenda.

You may not speak on a topic where you have taken part in a statutory process for engaging in submissions and evidence. This means that if you have participated in a defined submission and hearings process (such as District Plan changes) that involves Council or a third-party decisionmaker, you may not discuss your submission in public forum.

Register to speak in Public Forum

Anyone who wishes to speak in the public forum is required to register with the governance team at least three hours before the meeting starts. You can do this either by telephoning 03 441 0499 (Queenstown); 03 443 0024 (Wānaka) or by filling out a registration form. You will be asked to provide your full name and the subject of your presentation.

Once the public forum has commenced, the Chair will invite individual speakers to the table and you will be asked to sit where you can easily speak into the microphone. Please note that under the Standing Orders, the Chair has the discretion to decline to hear any speaker, whether they have registered to speak or not.

For further information on public forum, please refer to section 14 of the Queenstown Lakes District Council Standing Orders.

Transparency notice

Queenstown Lakes District Council is committed transparent and accountable decision-making, so where possible meetings are conducted in public which means anyone is able to attend, participate and understand why and how decisions are made by the elected members. In some cases, there may be reasons to exclude the public from meetings or part of a meeting. Excluding the public must align with the reasons (or grounds) as described by sections 6 and 7 of the Local Government Official Information and Meetings Act 1987.

If you have any concerns or questions about access to meetings and decision-making you can contact:
governance@qldc.govt.nz

If you wish to raise a complaint about Council decision-making processes and the public’s access to meetings and matters under consideration, these can be directed to the Office of the Ombudsman which is responsible for looking into complaints relating to LGOIMA.

Find out more about the Ombudsman here: https://www.ombudsman.parliament.nz/ 

Related Content

Council committees

See who is on which committee or subcommittee, or find out more about the Community Board, and what are they delegated to do.

Which Councillor?

Details of the elected members for Council and the Wānaka Community Board, and how to get in touch with them.

Have your say on big (or little) issues

If you have an opinion on one of the may subjects that QLDC consults or engages on throughout the year, make sure you don't miss your opportunity to have your say.