Organising and Planning Events

Planning Your Event

If you are holding an event in a public space in the Queenstown Lakes District, you should complete an Event Information Form. You may also need to apply for other permits and consents depending on the size and type of event you are holding.

We have a wide variety of event services available for use including event ticketing, equipment and venue hire, and banner advertising spaces.

Please contact the Events Office to discuss your event.

If you're not sure what you need, please complete our Event Information Form and we would be happy to help you.

 

Promote Your Event

Event Calendar Criteria

  • All events must be open to the public to attend, participate or spectate.
  • Markets must reoccur on a regular basis.
  • Events must take place in the Queenstown Lakes District area.
  • Garage sales, car-boot sales or anything deemed similar will not be listed as events on this calendar.
  • Entertainment featuring at bars and restaurants will not be listed as events on this calendar.

QLDC reserves the right to use their discretion when deciding to list an event on the site. All submissions will be checked and published by the Events Office. This may take three to four working days, so please be aware you won't see your listing appear immediately. Remember to include a website link, image and as much detail as possible.

 

Event Permits

Depending on the type of event you’re having, you may require a permit or licence for alcohol, fire, signs, amusement devices, gaming and hazardous substances. If you have an enquiry regarding any of these you can contact the Events Office on 03 441 0499 or email events@qldc.govt.nz.

 

Road Closures for Events

Temporary road closures for events considered under the Local Government Act have a limit of 31 days per calendar year. Any requested closures beyond this amount are considered under the Transport Vehicular Traffic Road Closure Regulations 1965, and have a longer notification period.

Applications and queries for temporary road closures for events in the District are now directed to APL: Queenstown@aplproperty.co.nz

As a reminder, please submit Temporary Road Closure applications – together with Traffic Management Plans – as early as possible.

 

Signage

A temporary event sign means any sign established for the purpose of advertising or announcing a single forthcoming temporary event, function or occurrence including carnivals, fairs, galas, market days, meetings, exhibitions, parades, rallies, filming, sporting and cultural events, concerts, shows, musical and theatrical festivals and entertainment; but does not include electioneering signs, real estate signs, construction signs, a land development sign, off-site sign or temporary sale sign.

Signage rules for temporary events:

a)            Established no more than two months prior to the date of the event;
b)            Have an area no greater than 2m², or 3m² if a Banner;
c)            Are removed within 24 hours of completion of the event;
d)            Are limited to two signs fronting any State Highway and two signs fronting other roads;
e)            Must be for the purpose of advertising or announcing a single forthcoming temporary event;
f)             Are located on the site that the event is to be held on; and
g)            Are not located within the road reserve.

Please contact a Duty Planner on 03 441 0499 (Queenstown) or 03 443 0024 (Wanaka) to discuss options and requirements for event signage.

 

Banners and Flags

We manage a range of banner and event signage opportunities within the Lakes District using the street lighting infrastructure and purpose built Council controlled structures for the promotion of events. Bookings are essential for all flag and banner sites. Our sites include:

Banner over Horne Creek – Queenstown
Streetlight Flags – Queenstown
Streetlight Flags – Wanaka
Event Sign at Wanaka Show grounds – Wanaka


Equipment Hire

We have a variety of equipment available to hire. Please see the brochure below:

For equipment hire or banner and flag site bookings, please contact your local Booking Coordinator:

Queenstown Bookings: 03 450 9109 — bookings@qldc.govt.nz.
Wanaka Bookings: 03 443 4173 — lwc@qldc.govt.nz.

 

Ticketing Services

We partner with Eventfinda to ensure events are delivered at the highest standard and that customer satisfaction is achieved. Eventfinda is the leading ticketing company of choice for national and international promoters, and offers customers easy-access ticketing, a respected brand and a secure and trusted way to experience live entertainment. Eventfinda provides an accessible ticket booking service to nation-wide events via internet, telephone, mobile phone and counter point of sale.

 

Permission to Film in Queenstown Lakes District

Film Otago Southland is responsible for facilitating and permitting the operations of filming in the Queenstown Lakes District. 

To find out if you require permission to film in the District and to speak with the Film Otago Southland film facilitator, please email info@filmotagosouthland.co.nz or phone 03 450 0531.

 

Waste Management

Environmental sustainability is increasingly important to venue operators, attendees and sponsors, and should be incorporated into your planning.

You should also consider developing a waste management plan if your event includes high waste content such as leaflet material, food stalls, giveaways, large scale catering or if your event is in an environmentally/culturally sensitive area.

Please view our Zero Waste Events page for more information.

 

Event Planning

Our experienced events team is accomplished at organising and delivering major public and private events at our venues and facilities. Whether you’re organising regional, national or international sporting events, concerts, trade shows, exhibitions or gala dinners our team would be happy to provide you with all the information you'll need.

If you're not sure which venue would best suit your event, complete our Venue and Event Enquiry Form.

Concerts & Shows

If you're looking to bring a concert or show to Queenstown, Arrowtown or Wanaka, then look no further than one of our venues. We manage some of the most popular venues in the region, whether it's a local theatre performance, an indoor concert for 3,500 or an outdoor music festival for tens of thousands. We can help steer you in the right direction with everything you need from ticketing services to top notch local photographers and writers that will help you get the word out to the locals. We can also provide you with advice on marketing your event and help advertise your event through our own marketing channels. Examples of previous events are Flight of the Conchords, Michael Hill International Violin Competition, Fat Freddy’s Drop and The Black Seeds. 

Conference & Incentive

With its stunning scenery and impressive range of activities, the Southern Lakes is the ideal location for your next conference or incentive event. We have a variety of venues from intimate to expansive and your delegates and guests will delight in everything this region has to offer from adrenaline activities to a vast array of dining and relaxation options. The ANZA Workshop (Australia New Zealand Education Agents), Principals Conference and New Zealand Dairy Awards recently took place at the Queenstown Events Centre around 600 delegates in attendance, with the latter including a black tie gala dinner awards function. 

Sporting Events

The hosting of local, national and international sporting events has been in our repertoire for over a decade from international cricket matches, to national rugby events like the Super 15 and Rugby Sevens and the Southern Steel Pre-Season Netball Tournament, where thousands of tickets were sold. Our turf team are specialists in their field, expertly trained with the skills and experience to prepare and maintain our sports fields to the highest level. If you’d like to ensure that your next sporting event is of a world class standard, then talk to our team. We can also provide you with advice on marketing your event and help advertise your event through our own marketing channels.

Team Training

The Queenstown Events Centre complex offers both national and international sports teams the opportunity to train in a modern, fully equipped sports venue. Just five minutes drive from an international airport and 10 minutes drive from central Queenstown are world class sports fields, indoor courts, indoor aquatic centre and a health and fitness centre, all conveniently located on one site.

Offering all inclusive sports training packages, we will ensure your team makes the most of their valuable training time. A streamlined service that can be tailored to suit your teams specific training needs, will see your players enjoying the convenience of an internationally recognised indoor, outdoor and aquatic training facility easily adaptable for your team's needs and those determined by the weather.

If your players also deserve some post training R&R, what better place to do it than in Queenstown! With great hotels and restaurants to suit any budget, all the iconic action-packed activities on offer and scenery that rivals any in the world, there is certainly plenty to do on rest days and the local tourism website Destination Queenstown is a fantastic resource for general travel information and ideas.

Talk to our team hosting specialist, today about what you want to get out of your training time and let us put you together a package that will make the rest easy. We look forward to hosting you and your team in the near future. 

Brendon King | Sports Booking Coordinator
Queenstown Lakes District Council
P: +64 3 450 9110 | M: +64 27 4635453
E: brendon.king@qldc.govt.nz

Trade Shows

Our events team is experienced in assisting with the delivery of regional, national and international trade shows and exhibitions from intimate to expansive productions and everything in between. Examples of previous trade shows include Queenstown Auto Extravaganza, and Queenstown Home Shows which attracts up to 6,000 people over three days each year. Our largest trade shows include TRENZ 2011 and 2012 (Tourism Industry Rendezvous New Zealand) with 1,200 delegates in attendance. 

Weddings & Functions

Looking for somewhere special to celebrate that memorable day? We have a wide range of flexible venues available to choose from in Queenstown, Wanaka and Arrowtown, right on the doorstep of some of the most scenic locations in the country. Our venues provide you with the freedom to personalise your event just the way you want to in allowing you to provide your own catering, entertainment and decorations. If you need some advice, our experienced Booking Coordinators will be happy to help put you in touch with local suppliers that come highly recommended.