Organising your Event

Planning Your Event

If you are holding an event in a public space in the Queenstown Lakes District, you should complete an Event Information Form. You may also need to apply for other permits and consents depending on the size and type of event you are holding. Please contact the Events Office to discuss your event.


Event Information 

If you're not sure what you need, please complete our Event Information Form and we would be happy to help you.


Promote Your Event

Event Calendar Criteria

  • All events must be open to the public to attend, participate or spectate.
  • Markets must reoccur on a regular basis.
  • Events must take place in the Queenstown Lakes District area.
  • Garage sales, car-boot sales or anything deemed similar will not be listed as events on this calendar.
  • Entertainment featuring at bars and restaurants will not be listed as events on this calendar.

QLDC reserves the right to use their discretion when deciding to list an event on the site. All submissions will be checked and published by the Events Office. This may take three to four working days, so please be aware you won't see your listing appear immediately. Remember to include a website link, image and as much detail as possible.



A temporary event sign means any sign established for the purpose of advertising or announcing a single forthcoming temporary event, function or occurrence including carnivals, fairs, galas, market days, meetings, exhibitions, parades, rallies, filming, sporting and cultural events, concerts, shows, musical and theatrical festivals and entertainment; but does not include electioneering signs, real estate signs, construction signs, a land development sign, off-site sign or temporary sale sign.

Signage rules for temporary events:

a)            Established no more than two months prior to the date of the event;
b)            Have an area no greater than 2m², or 3m² if a Banner;
c)            Are removed within 24 hours of completion of the event;
d)            Are limited to two signs fronting any State Highway and two signs fronting other roads;
e)            Must be for the purpose of advertising or announcing a single forthcoming temporary event;
f)             Are located on the site that the event is to be held on; and
g)            Are not located within the road reserve.

Please contact a Duty Planner on 03 441 0499 (Queenstown) or 03 443 0024 (Wanaka) to discuss options and requirements for event signage.


Road Closures for Events

We have now reached the limit of closures under the Local Government Act for 2015, and all subsequent applications will be considered under the ‘Transport Vehicular Traffic Road Closure Regulations 1965’ for road closures.

This means that road closures must be publicly notified at least 42 days before the event. Event organisers are asked to submit completed applications 60 days in advance of their event.

Temporary road closures for events considered under the Local Government Act have a limit of 31 days per calendar year. Any requested closures beyond this amount are considered under the Transport Vehicular Traffic Road Closure Regulations 1965, and have a longer notification period.

Applications and queries for temporary road closures for events in the District are now directed to APL:

As a reminder, please submit Temporary Road Closure applications – together with Traffic Management Plans – as early as possible.


Permission to Film in Queenstown Lakes District

Film Otago Southland is responsible for facilitating and permitting the operations of filming in the Queenstown Lakes District. 

To find out if you require permission to film in the District and to speak with the Film Otago Southland film facilitator, please email or phone 03 450 0531.


Waste Management

Environmental sustainability is increasingly important to venue operators, the audience and sponsors, and should be incorporated into your planning.

You should also consider developing a waste management plan if your event includes high waste content such as leaflet material, food stalls, giveaways, large scale catering or if your event is in an environmentally/culturally sensitive area.

Please view our Zero Waste Events page for more information.