Sharefile (File Transfer Portal)

This portal can be used to upload electronic application forms and files to support the processing of the following applications:

  • Building consent applications
  • Building Consent Request for Information (RFI) files
  • CCC Applications
  • COA applications
  • CPU applications
  • Amendment/ Minor Variation applications
  • Exemption applications 


In order to help us process your submitted information efficiently please use the following naming conventions for the files that you submit:

BC Application- Filenames

After you have downloaded and filled in all required forms and collected the required building consent information, please save the documents using the following filenames.

Filename  File contents
"BC App"
  • Form 2
  • AF CALC- Building Calculator (MS Excel)
  • Proof of Ownership e.g. Certificate of Title, rates notice etc.
  • Signed letter appointing agent

 

Please PDF these documents together into ONE file and send these with the filename "BC App"

"CODW" Certificate of Design Work

“CS (number)”
e.g. CS19.3 or CS4.1C

Completed checksheet for your specific building project. This could be ONE of the following:

  • CS19.3 Residential Processing Checklist- (MS Word)
  • CS 4.1C Commercial BC Application Checklist (PDF)
  • CS 4.3 Insulation BC Application Checklist (PDF)
  • CS 4.1G Garages Carports Sheds BC Application Checklist (PDF)
  • CS 4.1MA Minor Alterations BC Application Checklist (PDF)
  • CS 4.1RW Retaining Wall BC Application Checklist (PDF)
  • CS 4.1SH Solar Heating BC Application Checklist(PDF)

 

Please send the file in its original format (i.e. MS Word for CS19.3)

"Plans" Full details of the technical plans for the building project collated into one PDF or a zip file
"Specs" Full specification list for the building project collated into one PDF or a zip file
“CS7.2”

CS7.2 Agreement to Provide a Producer Statement (MS Word)

Please send the file in its Word format

“Producer Statements” Producer Statement documents e.g. truss design, PS1, PS2's. Please PDF as one file


RFI Information- Filenames

Filename File contents
RFI lodgement Any information relating to an RFI Request from the lodgement stage of your application
RFI processing Any information relating to an RFI Request from the building consent processing stage of your application


Other Applications Filenames

The Sharefile portal may be used to upload other application forms to QLDC Building Services Department. Please use the following filenames for these documents:

Filename File contents
“MV (BC number)” AFMV form for minor variation request. Note: Please add BC number into filename
“CCC App” Form 6 – Application for CCC
“COA App” Form 8- Application for Certificate of Acceptance
“BWOF” Form 12 or 12a – BWOF Application
“CS App” Form 27, 27R or SBCG 11- Application for Compliance Schedule or Amendment
“CPUApp”  Form 15- Application for CPU
“Ex App” AF EX – Application for Exemption from BC

 

Upload Acknowledgement

Once you have uploaded your documents the Building Services team should be in touch within 24 hours in order to acknowledge receipt of the upload and provide a reference number for your application. If you don’t hear from the Building Team within 24 hours, please contact us to ensure that the upload was successful.

 

Building Consent Initial Fees and other charges

In addition to submitting the required forms you will need to also make payment of a Building Consent Initial Fee, before your application can progress. There are a number of fees and charges associated with the Building Consent process and associated building control services. For a full list of these please refer to IS BCF – Building Consent Fees Schedule. We also have an easy to use calculator to help you assess the fees that will be directly associated with your building consent- AF CALC .

All fees should be direct credited to the below BNZ Queenstown Account with the following payment details:

  • Account Number: 02-0948-0211515-00
  • Particulars: Payer Name
  • Code: Property Address
  • Reference: Building Consent number (if known) e.g. BC170036, or "BC" followed by the first 5 letters of the Owners Surname e.g. BCJONES

 


 

File Transfer Portal (ShareFile)

Note: Please only submit one package of BC Application documents at a time. The size limit per file is 2GB. Do not navigate from this page until the upload is complete. You should receive the following message after the successful upload of a document:

If you fail to receive this message please contact the Building Services team.

Within the "Reference" field please use the BC number or relevant application number if this is known. If it isn't known, use the property address.