Sharefile (File Transfer Portal)

To assist with the electronic submission of application documents, supporting information and RFI updates QLDC has established a Sharefile portal.

This portal can be used to upload electronic application forms and files to support the processing of applications. For example:

  • Building consent applications
  • Building Consent Request for Information (RFI) files
  • CCC Applications
  • COA applications
  • CPU applications
  • Amendment/ Minor Variation applications
  • Exemption applications 

Please use the address as the reference when uploading any new applications, or use the BC number (or relevant application number) as reference when uploading files for any existing application.
In order to help us process your submitted information efficiently please use the following naming conventions for the files that you submit:

BC Application- Filenames

After you have downloaded and filled in all required forms and collected the required building consent information, please save the documents using the following filenames.

Filename  File contents
"BC App"
  • Form 2
  • AF CALC- Building Calculator (MS Excel)
  • Proof of Ownership e.g. Certificate of Title, rates notice etc.
  • Signed letter appointing agent

 

Please PDF these documents together into ONE file and send these with the filename "BC App"

"CODW" Certificate of Design Work

“CS (number)”
e.g. CS19.3 or CS4.1C

Completed checksheet for your specific building project. This could be ONE of the following:

  • CS19.3 Residential Processing Checklist- (MS Word)
  • CS 4.1C Commercial BC Application Checklist (PDF)
  • CS 4.3 Insulation BC Application Checklist (PDF)
  • CS 4.1G Garages Carports Sheds BC Application Checklist (PDF)
  • CS 4.1MA Minor Alterations BC Application Checklist (PDF)
  • CS 4.1RW Retaining Wall BC Application Checklist (PDF)
  • CS 4.1SH Solar Heating BC Application Checklist(PDF)

 

Please send the file in its original format (i.e. MS Word for CS19.3)

"Plans" Full details of the technical plans for the building project collated into one PDF or a zip file
"Specs" Full specification list for the building project collated into one PDF or a zip file
“CS7.2”

CS7.2 Agreement to Provide a Producer Statement (MS Word)

Please send the file in its Word format

“Producer Statements” Producer Statement documents e.g. truss design, PS1, PS2's. Please PDF as one file


RFI Information- Filenames

Filename File contents
RFI vetting Any information relating to an RFI Request from the vetting stage of your application
RFI processing Any information relating to an RFI Request from the building consent processing stage of your application


Other Applications Filenames

The Sharefile portal may be used to upload other application forms to QLDC Building Services Department. Please use the following filenames for these documents:

Filename File contents
“MV (BC number)” AFMV form for minor variation request. Note: Please add BC number into filename
“CCC App” Form 6 – Application for CCC
“COA App” Form 8- Application for Certificate of Acceptance
“BWOF” Form 12 or 12a – BWOF Application
“CS App” Form 27, 27R or SBCG 11- Application for Compliance Schedule or Amendment
“CPUApp”  Form 15- Application for CPU
“Ex App” AF EX – Application for Exemption from BC

Note: Please only submit one package of BC Application documents at a time. The size limit per file is 2GB.You should receive a thank you message after the successful upload of a document. If you fail to receive this please contact Building Services team.

Upload Acknowledgement

Once you have uploaded your documents   the Building Services team should be in touch within 24 hours in order to acknowledge receipt of the upload and provide a reference number for your application. If you don’t hear from the Building Team within 24 hours, please contact us to ensure that the upload was successful.


File Transfer Portal (ShareFile)

Note: Please do not navigate from this page until the upload is complete.