Compliance Schedules and BWOFs

Forms and Guidance Documents

For BWOF and Compliance Schedule application forms, guidance documents and specified system forms please click here.

What is a compliance schedule?

A compliance schedule is formal document that is required by the Building Act 2004 which lists a building’s specified systems and the inspection, maintenance and reporting procedures needed to keep them in good order. All buildings, other than single residential buildings, require a compliance schedule and annual warrant of fitness if they contain any of the following:

  1. automatic systems for fire suppression (for example, sprinkler systems)
  2. automatic or manual emergency warning systems for fire or other dangers
  3. electromagnetic or automatic doors or windows (for example, ones that close on fire alarm activation)
  4. emergency lighting systems
  5. escape route pressurisation systems
  6. riser mains for use by fire services
  7. automatic backflow preventers connected to a potable water supply
  8. lifts, escalators, travelators or other systems for moving people or goods within buildings
  9. mechanical ventilation or air-conditioning systems
  10. building maintenance units providing access to exterior and interior walls of buildings
  11. laboratory fume cupboards
  12. audio loops or other assistive listening systems
  13. smoke control systems
  14. emergency power systems for, or signs relating to, a system or feature specified for any of the above systems or features
  15. any or all of the following features,
    • systems for communicating spoken information intended to help evacuation
    • final exits (as defined by clause A2 of the building code)
    • fire separations
    • signs for communicating information intended to facilitate evacuation
    • smoke separations

All buildings that have a cable car, including single residential buildings, must also have a compliance schedule.


How do I apply for a Compliance Schedules?

Prior to, or at the time of the application for a Code Compliance Certificate, the owner must have completed a Compliance Schedule Application if it is required. An Application can be raised for a new Compliance Schedule (Form 27 or 27R) or the Amendment to an existing one (SBCG 11).

As well as completing the application forms, a form for each Specified System needs to be completed.

 

Issuing a Compliance Schedule

Queenstown Lakes District Council will issue the Compliance Schedule confirming the inspection, maintenance and reporting procedures to be followed to keep these specified systems in good working order.

Along with the Code Compliance Certificate, the owner will receive:

  • a copy of the Compliance Schedule
  • a Compliance Schedule Statement (which is the document to be displayed in a public place within the building for the first 12 months, after which it is to be replaced by a Building Warrant of Fitness - BWOF)
  • a letter providing information about the anniversary date by which the BWOF is to be supplied each subsequent year, and details about the requirement to engage a suitably authorised Independent Qualified Person (IQP) to certify the ongoing performance of the Compliance Schedule features.

 

What is a BWOF ?

A Building Warrant of Fitness (BWOF) is a declaration by the building owner stating that the specified systems have been maintained in accordance with the Compliance Schedule. A building owner needs to renew a building’s warrant of fitness (BWoF) every 12 months, signing, issuing and publicly displaying it to prove the building’s specified systems have been maintained and inspected.


A copy of a current Building Warrant of Fitness must be provided annually to the Council and publicly displayed at the building it pertains to. Prior to the expiry date of a Building Warrant of Fitness, a reminder letter will be sent to the owner.

 

A Form 12 (BWOF) and Form 12A (Certificate of Compliance with inspection, maintenance and reporting procedures) needs to be supplied to the QLDC Building Services department. These forms can be provided to the Building Owner by the Independent Qualified Person (IQP) that they have engaged to undertake the inspection.

 

Once satisfied that all specified systems have been maintained, two copies of the Building Warrant of Fitness need to be signed by the building owner or agent. One copy needs to be displayed in the building and the other should be sent to is sent to QLDC to be held on the property files. This information can be sent to buildingWOF@qldc.govt.nz

 

For further MBIE guidance on the BWOF process please click here.