Manager's Certificates

Manager's Certificates

Every holder of an on-licence, off-licence or a club licence must appoint a manager.

There is no longer a separate ‘general manager's certificate’ and ‘club manager's’ certificate; all managers will have the same certificate.

Under the new Act, a person must be 20 years or older to be a manager and must hold the prescribed qualification (which currently is a Licence Controllers Qualification, LCQ), which covers knowledge of the Act and host responsibility requirements. However, there will be a ‘bridging test’ recognised by the Industry Training Act 1992 that holders of the LCQ will need to sit before a renewal certificate can be issued.  The test can be completed online at www.serviceiqSkillsOnline.org.nz.  Please ensure you provide a copy of both certificates when making an application.

 

Application Process

When an application is lodged payment should be made at the same time. If payment is made before the application has been received, the application MUST be lodged within 14 days otherwise the payment will be refunded. Any application received without payment is incomplete and will not be processed.  

Any person who wishes to apply for a Manager's Certificate must fully complete Form 17 in full i.e. all questions answered and signed where indicated.

In addition the applicant must provide:

  • One reference from your current place of employment – stating dates of employment and a full description of your duties with reference to your direct involvement in the sale and supply of alcohol. Please note all references must be dated and signed.
  • One reference from a previous New Zealand employer - stating dates of employment and a full description of your duties with reference to your direct involvement in the sale and supply of alcohol (if applicable). If you previous employer was outside New Zealand then you must provide a character reference from someone in New Zealand.
  • Copy of your Prescribed Qualification - if you do not have your certificate then you must provide evidence that you have completed the LCQ course.  Your manager's certificate will not be issued until we receive a copy of your LCQ certificate. Do not attach your original certificate.
  • Copy of your Bridging test certificate (if LCQ completed prior to the 18th December 2013)
  • Copy of Work Permit (if applicable) – this should be a photocopy of your current visa in your passport.
  • Copy of your manager's Certificate (only required if you previously held a managers certificate and it has expired)

Please note manager's certificates can only be issued to those with:

  • Current employment in licensed premises
  • Six months experience in a licensed premises in New Zealand (if you do not have 6 months experience your application will be put on hold until you do)
  • A valid work permit for New Zealand

The application will be forwarded to the Police and Alcohol Inspector.  Please note the Police have 15 working days to report on the application. 

Once the DLC have received the police report, you will be contacted to undertake an interview at the Council to assess your knowledge regarding a Manager's role and responsibilities under the Sale and Supply of Alcohol Act 2012

Once this has been completed and the reports are received from the police and alcohol inspector, we will refer the details to the District Licensing Committee who will consider and determine the application.

The criteria assessed for any application include:

  • The applicants suitability to be a manger;
  • Any convictions recorded against the applicant;
  • Any experience, in particular recent experience, that the applicant has had in controlling any premises for which a licence was in force (in New Zealand);
  • Any relevant training (in particular recent training) that the applicant has undertaken;
  • Evidence of the applicant holds the prescribed qualification
  • Any other matters raised by the police or alcohol inspectors reports.

 

Transitional Provision

Holders of a General Manager's Certificate or Club Manager's Certificate, who apply for a renewal may be issued a ‘limited renewal certificate’ by the District Licensing Committee for 1 year (where there is no opposition) to enable the holder of the certificate to obtain the prescribed qualification.

If the holder of the limited renewal certificate obtains the necessary prescribed qualification in this time, the District Licensing Committee may issue a Manager's Certificate for the remainder of the 3 year renewal period.

 

Temporary Manager

Where a manger is ill or absent for any reason (e.g. dismissed or resigns) the licensee may appoint a person as a temporary manager who does not hold a manager’s certificate for up to 2 working days.

Note: Only the licensee can do this not a manager etc.

The appointee must within 2 working days apply for a manager’s certificate if they wish to continue working as a manager of a licensed premises.

If no application is received, then the appointee must not work as a manager.

If you are appointing a Temporary Manager please see the Notice of Appointment section.

 

Acting Manager

A licensee may appoint an acting manager:

a)    Where a manger is ill or absent, for any period not exceeding 3 weeks at any one time; and

b)    To enable a manager to have a vacation or annual leave for a period not exceeding 6 weeks (aggregate) in 12 months.

If you are appointing an Acting Manager please see the Notice of Appointment section.

 

Notice of Appointment

Where a licensee has appointed, cancelled or terminated a manager, temporary manager or acting manager, the licensee must give notice to the District Licensing Committee (Council) and the Police, using form Notice of Management Change.

No notice is required for the appointment of a temporary manager for less than 48 consecutive hours.

The District Licensing Committee may within 5 working days of receiving the notice of the appointment of a temporary manager or acting manager, notify the licensee that the appointment is not approved. Consequently the licensee must terminate the appointment within 5 working days of the district Licensing Committees decision.

 

Records

A licensee must keep records of all managers, temporary and acting managers appointed in the licensed premises as follows:

Managers

a)    the manager's full legal name, date of birth and sex:

b)     the number and day of expiry of the manager's certificate:

c)    the day on which the manager was appointed manager for the premises or conveyance

d)    the day on which that appointment was terminated:

e)    in respect of each occasion on which (under section 231 of the Act) the licensee notified the licensing committee with which the application for the premises' licence was filed of the appointment, or the cancellation or termination of the appointment, of the manager, the day on which the licensee did so:

f)     in respect of each occasion on which (under section 231 of the Act) the licensee notified the constable in charge of the police station nearest to the premises (or, in the case of a conveyance, the office of the licensing committee with which the application for the conveyance's licence was filed) of the appointment, or the cancellation or termination of the appointment, of the manager, the day on which the licensee did so.

These records need to be kept for a minimum of 2 years.


Temporary Manager

a)    the temporary manager's full legal name, date of birth, and sex:

b)    the day on which the temporary manager applied for a manager's certificate:

c)    each day on which the temporary manager was appointed temporary manager for the premises or conveyance:

d)    in respect of each day on which the temporary manager was appointed temporary manager for the premises or conveyance, the day on which the temporary manager's appointment ceased:

e)    in respect of each day on which the temporary manager was appointed temporary manager for the premises or conveyance,—

(i) a brief statement of the reason for the temporary manager's appointment; and

(ii) if it was because of the dismissal or resignation of a manager, the full legal name of the manager:

f)     in respect of each occasion on which (under section 231 of the Act) the licensee notified the licensing committee with which the application for the premises' licence was filed of the appointment, or the cancellation or termination of the appointment, of the temporary manager, the day on which the licensee did so:

g)     in respect of each occasion on which (under section 231 of the Act) the licensee notified the constable in charge of the police station nearest to the premises (or, in the case of a conveyance, the office of the licensing committee with which the application for the conveyance's licence was filed) of the appointment, or the cancellation or termination of the appointment, of the temporary manager, the day on which the licensee did so.


Acting Manager

a)    the acting manager's full legal name, date of birth, and sex:

b)     if the acting manager holds a manager's certificate, its number and day of expiry:

c)     each day on which the acting manager was appointed acting manager for the premises or conveyance:

d)     in respect of each day on which the acting manager was appointed acting manager for the premises or conveyance, the day on which the acting manager's appointment ceased:

e)     in respect of each day on which the acting manager was appointed acting manager for the premises or conveyance,—

(i) the full legal name of the manager whose place the acting manager was appointed to act in; and

(ii) a brief statement of the reason for the manager's absence:

f)     in respect of each occasion on which (under section 231 of the Act) the licensee notified the licensing committee with which the application for the premises' licence was filed of the appointment, or the cancellation or termination of the appointment, of the acting manager, the day on which the licensee did so:

g)    in respect of each occasion on which (under section 231 of the Act) the licensee notified the constable in charge of the police station nearest to the premises (or, in the case of a conveyance, the office of the licensing committee with which the application for the conveyance's licence was filed) of the appointment, or the cancellation or termination of the appointment, of the acting manager, the day on which the licensee did so.