Code Compliance Certificates (CCC)
- At the end of consented building work, and before a building is permitted to be used or occupied, a Code Compliance Certificate (CCC) is required by the owner
- Once a CCC application is received by QLDC, an initial document check is done
- Only once a confirmation email from QLDC is received that processing is complete, can a Final Inspection be requested for booking
- The processing clock stops between for a specific period over Christmas and the New Year by legislation
Applicants are advised to get applications in early and factor this into project planning.
Over this period there are three non-processing days, defined by legislation:
- Friday 19 April 2019 - Good Friday
- Monday 22 April 2019 - Easter Monday
- Thursday 25 April 2019 - ANZAC Day
Here the processing clock is stopped, in addition to Saturdays and Sundays.
What is a Code Compliance Certificate?
- The issuing of a Code Compliance Certificate (CCC) is the final stage of the building consent process
- It is a quality control measure for the benefit of building owners
- It involves a detailed assessment of the overall build
- It is a statement that, at the stages the work was inspected, and with the supporting documents and certificates supplied, QLDC is 'satisfied on reasonable grounds' under Section 94 of the Building Act 2004 the building work complies with:
- The consented designs, and
- The Building Code
- It is a legally required document, issued under Section 95, Building Act 2004
- Without one, owners will have great difficulty in financing, insuring and potentially selling the property
Can an application be 'failed'?
QLDC may reject an application initially due to being incomplete.
QLDC can make a decision to refuse the issue of a Code Compliance Certificate (CCC).
If the Final Inspection is failed, the identified issues must be fixed completely. Only then should a reinspection be requested for booking. The processing clock remains on hold until the inspection passes, or the timeframe set for rectification has passed, and therefore a decision to refuse. If the failing is significant then you may be advised that a decision to refuse the CCC was made.
If information requested for the processing of a CCC is not submitted in the timeframes given, a decision to refuse may be automatically made.
If the owner wishes to dispute the decision to refuse, an application for a Ministry of Business, Innovation and Employment (MBIE) determination can be lodged and paid for starting here.
What are the timeframes for QLDC?
Owners and occupants wish to be permitted to use buildings as soon as possible. Looking into CCC application requirements and collating the necessary documents early will assist in this.
From the time of the initial application check is passed, QLDC has 20 working days in which to decide whether it will or will not issue a CCC.
If at anytime during processing, QLDC requires information from the applicant, the processing clock is stopped until all of that information is received.
Sometimes demand for CCCs exceeds resourcing. Intricate or complex projects can also require additional processing time.
QLDC and the owner can agree to a longer timeframe for processing, if needed.
After successful processing, a CCC can be issued within several working days of a Final Inspection being passed.
If building work is five or more years old, an application for Code Compliance Certificate for historical Building Consents is required. More information is here.
From the date of Building Consent grant, the owner has two years to apply for a CCC. The owner can request additional time, in advance.
After 23 months, if a CCC has not been applied for, QLDC generates a letter requesting an update to the status of building work.
If a reply is received from the owner to this 23-month letter, then QLDC decides the status of the consent. This can include:
- A grant of additional time to apply, with a confirmation letter
- Refusal to issue a Code Compliance Certificate, with an advice letter, under Section 95(a), Building Act 2004. This could also result in a Notice to Fix
If there is no reply to the 23-month letter, QLDC will assess its records to base a decision on. It may require an inspection to assess the start and progress of building work. Then a determination of Building Consent status can be made by QLDC.
Building work has to start within 12 months of Building Consent (BC) issue, otherwise it lapses. QLDC may approve a longer timeframe for work to start, if agreed in advance. Legislation for this is under Section 52, Building Act 2004.
If QLDC has no record of work starting, it will send a letter to the nominated contact, 11 months after BC issue. In reply, either:
- Advise QLDC building work has started
- Apply to QLDC for an extension to the 12 month period
- Or the Building Consent will lapse on our system
Once a BC has lapsed, if building work is to be done, a new building consent must be applied for, granted and issued.
One to two weeks
When requesting a booking for a Final Inspection, factor in at least one to two weeks notice. This is due to high demand across the area. With some locations, inspections are only conducted on certain days too.
What do I need to apply?
- Form 6 CCC Application - the latest version
- CS 33R CCC Checksheet, residential or commercial version
- PDF or scanned PDF version of all required supporting documentation, as identified in the application and check sheet above
- Proof of ownership, less than two years old, such as:
- Copy of Record/Certificate of Title
- Rates invoice
- Agreement for sale and purchase
- Copy of lease agreement
Form 6 Code Compliance Certificate Application
Use the latest version here. This supersedes the Form 6 which may have been provided with the Building Consent.
- Form 6 Code Compliance Certificate Application (PDF) (Latest version 16 Nov 18)
CS 33R or CC 33C CCC Checksheet
A completed check sheet is required with supporting documentation and certificates. There is a different version for residential and commercial projects. Both are available in MS Word and PDF versions.
This ensures all Producer Statements, As Built Plans, Certifications (e.g. electrical and gas), Specified Systems forms, and any other supporting information that was a condition for your issued Building Consent, is provided.
For residential projects:
- CS 33R CCC Residential Checksheet (PDF) (21 Sep 18)
- CS 33R CCC Residential Checksheet (MS Word) (21 Sep 18)
For commercial projects:
- CS 33C CCC Commercial Checksheet (PDF) (21 Sep 18)
- CS 33C CCC Commercial Checksheet (MS Word) (21 Sep 18)
How do I upload an application to QLDC?
How to name documents correctly, formats to save them in and uploading is here.
What happens after I submit an application?
QLDC has two working days to do an initial check of completeness. If incomplete, the application can be rejected. The applicant may be contacted by email to provide completed or supporting information.
A Request for Information (RFI) may be needed for additional or missing information from the applicant. If so, the processing clock is stopped until the required information is fully received. RFI communication will specify the method of submitting the required documentation.
Once processed, a notification email is sent. At this point, a request for booking of a final inspection can be made here.
If sufficient evidence is provided to make a decision, and the final inspection is passed, a Code Compliance Certificate is then forwarded to senior personnel. The Team Leader, who officially grants the CCC, conducts final checks. This can take several working days depending on how high demand is at the time. The CCC is issued and communicated out.
What is a CPU?
It is a Certificate for Public Use.
It enables public access and use, for commercial projects, before CCC grant, where exceptional circumstances can be evidenced.
An application has to be considered and submitted well in advance. More information is here.
What is a Certificate of Acceptance?
More information is here.
What if I wish to appeal a decision?
To dispute a compliance decision (to issue or otherwise), an application, along with its fee, can be made for a determination to the Ministry of Business, Innovation and Employment (MBIE).
Information on complaints is here.