Project Information Memorandum (PIM)

What is a PIM?

A Project Information Memorandum (PIM) is a report issued by QLDC prior to, or in conjunction with, a Building Consent.

A PIM can help you decide whether your planning and building project is possible and practical, and will help you and your designer create effective plans.

If you are proposing to undertake any building work then it is recommended that obtain a PIM.

For projects on difficult sites or larger projects such as new commercial or industrial buildings a PIM may prove very useful in establishing the feasibility and design of your project. It may prevent delays and reduce costs in the design of your proposal before getting to the building consent stage.

What information is contained in a PIM?

A PIM report provides information known to QLDC which is relevant to your building proposal. A PIM report will detail what authorisations are required other than the building consent for the project you are proposing. You will receive information on what you need to do to get that authorisation and what effect they may have on the design. Typical authorisations include:

  • Resource Consent if the proposal does not comply with the District Plan
  • Connections to council services (i.e. water, sewer, stormwater)
  • Food hygiene licences
  • Liquor licences
  • Historic Places Trust
  • Evacuation scheme for fire safety
  • Clean air requirements for Fireplaces
  • Existing drainage for the site.
  • Land information for the site that is known by the Council, with an indication of what you should do about this - Particularly relating to a range of Natural Hazards which may affect the property or building

If any Planning or District Plan issues are identified, then these will be detailed on a "Certificate Attached to Project Information Memorandum".  This will be attached to the PIM and will detail what authorisation is required.  Please be aware that this certificate will not prevent the Building Consent from being processed or issued, but you are not able to begin work until this has been resolved.  Therefore, inspections cannot be booked until this is resolved. 

What is a Development Contribution Notice (DCN)?

A PIM report may also identify that a Development Contribution Notice is required. A DCN is a financial charge levied on new developments. It is assessed and collected under the Local Government Act 2002. If a DCN is required then this must be paid before a Code Compliance Certificate (CCC) can be issued.

If a DCN is required then this will be attached to the PIM and your Building Consent.  

How do I apply for a PIM?

A PIM can be applied for through filling out the Form 2, also used for Building Consent applications:

Options are:

  • Applying for a PIM only
  • Applying for a Building Consent and PIM
  • Applying for a Building Consent only

What is the fee for a PIM?

Guidance on fees is here, for the three options above:

Fees for PIM only applications are:

  • Residential applications: $270
  • Commercial applications: $445

The fee calculator for completion with Building Consent and PIM applications is here:

Note: ensure floor areas of building work, and building work estimated values, match exactly on Form 2 and AF CALC. Building work values should be GST inclusive.

What are the timeframes?

There is a statutory maximum timeframe of 20 working days for the processing of a PIM.  Once the PIM has been processed and issued, a copy will be sent my email to the first point of contact nominated on the Form 2.   

Delays associated with requesting further information (RFI) will result in the processing clock being stopped until the requested information has been received.

MBIE have defined that working day means a day of the week other than:

  • Saturday, Sunday, Good Friday, Easter Monday, Anzac Day, the Queen’s Birthday, Labour Day, and Waitangi Day
  • Note: if Waitangi Day or Anzac Day falls on a Saturday or a Sunday, then the following Monday is
  • Otago anniversary day
  • The period beginning on 20th December and ending on 10th January in the following year.