Upload and Pay

Uploading documents

QLDC Building Services use Sharefile for receiving and sending documents.  It is important to use the correct format, correlate the documents correctly and use the correct file names. All applications, replies to request for information and other documents related to the following can be uploaded via Sharefile.

  • Building Consent (BC)
  • Request for Information (RFI)
  • Code Compliance Certificate (CCC)
  • Certificate of Acceptance (COA)
  • Certificate for Public Use (CPU)
  • Amendment and Minor Variation
  • Exemption

1. Upload Files Using Sharefile

Key

  • Only submit one package of BC Application documents at a time
  • Individual file size preference is under 100Mb. Although the Sharefile upload size limit is 2GB per file, there are challenges in handling large files downstream

Sharefile has been updated. Follow these instructions to upload:

  1. Fill in all mandatory fields. This includes your Name, Email, Contact phone number and Reference.
  2. The 'Reference' is the BC number or application number. If not set yet, use the property address
  3. Drag files from an open folder into "Drag files here" or select Browse Files to navigate to your documents
  4. Once all relevant files are selected, select the "Upload" button
  5. Documents are successully on our system when "Uploaded" appears to the right of each file name:

  • Move through the "Uploaded" list with the scroll bar to the right

Acknowledgement of upload

Once uploaded successfully, Building Services aims to email within two working days. This is after an initial screening of documents.

These are initial checks. Once in processing, a different officer may contact you if further details or clarifications are needed to proceed the application.

This email contains the BC number, if a Building Consent application.

The BC number is required for payment, all enquiries, and requests for booking building inspections, if granted.

If there is no email from Building Services in two working days, contact the team by email or phone 03 450 0369 to ensure upload was successful.

2. File Names & Correlation

Please save file contents as noted below and name accordingly  (see size limitations).

Building Consent application uploads

File name 

File contents

"BC App"

  • Form 2 Building Consent Application (PDF)

  • AF CALC Building Consent Initial Fee Calculator (MS Excel)

  • Proof of ownership e.g. Record/Certificate of Title (less than three months old), rates notice, sales and purchase agreement, lease agreement

  • Letter appointing agent, signed by owner(s) or email from owner(s)

These documents must be brought together in ONE PDF file and uploaded with the filename "BC App"

 

"Plans"

Full technical plans for the building project PDF or a zip file.

If file size exceeds 100Mb, split into separate files labelled "Plans-1", "Plans-2", etc.

Attempt to split files into similar sizes. If the total is 140Mb, two files between 60-80Mb would be preferable

 

"Project Specs"

 Full specification list for the building project collated in ONE PDF or a zip file

 

"Product Specs"

 Any product information supplied as supplemental information

 

"Supporting Docs"

Can include general supporting documents separate to plans, product specifications, or project specifications, for example:

  • H1 and bracing calculations

  • Truss documentation

  • Design report

  • AF OSW Onsite Wastewater Disposal System Application Form

 

"Engineering Docs"

Can include:

  • Engineering plans

  • Engineering calculations

  • Design features report

  • PS1 Producer Statements, etc.

Can be received as multiple files for different disciplines e.g. structural, hydraulic, and acoustic (label accordingly)

 

"CODW"

'Certificate of Design Work'/'Form 2A'

Full title: Memorandum from Licensed Building Practitioner: Certificate of Design Work

 

"Geotech Report"

Geotechnical or soil report

 

"Fire Report"

Memorandum from FENZ Fire Engineering Unit (FEU)

 

"Accessibility Report"

Disability accessibility report

 

"Compliance Schedule"

Contains, if the following order:

  1. Form 11 or Form 27/27R

  2. Specified System documents ordered numerically (e.g. SS1, SS2, etc.)

 

“CS [number]”

e.g. "CS 19.3"

Completed checksheet for your specific building project. For example:

  • CS 19.3 Residential BC Application & Processing Checksheet (MS Word or PDF)

Submit the file in its original format (i.e. MS Word or PDF for CS 19.3)

 

"AF AS"

AF AS Alternative Solutions Details

 

“CS 7.2”

CS 7.2 Agreement to Provide a Producer Statement (since Apr 18)

 

 

Request for Information (RFI) uploads

File name

File contents

"RFI lodgement"

Requested information for the lodgement stage of your application 

 

"RFI processing"

Requested information for the processing stage of your application 

 

Other application uploads

File name

File contents

“Producer Statements”

Producer Statement documents e.g. truss design, PS1, PS2s. PDF as ONE file 

 

“MV [BC number]”

AF MV Application for Minor Variation to an Existing Building Request

Add the Building Consent (BC) number into the filename 

 

“CCC App”

Form 6 Application for Code Compliance Certificate (CCC) 

 

“COA App”

Form 8 Application for Certificate of Acceptance 

 

“BWOF”

Form 12 or 12a Building Warrant of Fitness (BWOF) application 

 

“CPU App” 

Form 15 Application for Certificate for Public Use (CPU)

CS 9.1 Certificate for Public Use Checklist 

 

“Ex App”

AF EX Application for Exemption from Building Consent

 

3. Pay

Required fees

Ensure:

  • The correct application number is referenced with every payment (e.g. BC180001)
  • The correct fee is calculated
  • Ensure floor areas and estimated building work value are exactly the same on Form 2 and AF CALC
  • The correct fee is paid online, or transferred to the correct account number

Refer to:

Use:

 

Application payments

Option 1 - Make payments online here

The correct application number is required.

Payments are reported by QLDC Finance to Building Services overnight, once a day.

Option 2 - Arrange payment through a bank

This can be done for all building, planning and development fees. This account changed as of 10 Jul 18.

Always enter the application number in the reference field (e.g. BC180001).

If the reference is incorrect or missing, payments are not linked to applications. Processing cannot start until the applicant rectifies this.

Payment must wait until an application number is generated, after initial application screening.

The BNZ account details are:

Account number:   02 - 0948 - 0002000 - 000

Enter these details when setting up bank payments:

  • Particulars: Name of payer

  • Code: Property address

  • Reference: Building Consent (BC) number, e.g. BC180001