Pre - Application Meeting

Pre-application meetings

To assist our customers in the resource consent application process, we offer a pre-application meeting, which enables the applicant and any specialists to meet with a Council planner and any relevant specialists, who provide feedback relating to a proposal and the information that may be required.

Pre-application meetings are highly recommended for more complex applications, and some applications which may be straight forward may also benefit from a pre-application meeting. To determine whether this process would benefit you or your project, it would be advised in the first instance to discuss your proposal with the duty planner, as your questions may be easily and quickly answerable:

The pre-application meeting process is a confidential process to encourage discussions at the early stages of a project. Formal decisions cannot be made during or on the basis of the pre-application meeting; and any representations made by the council are not legally binding.

To book a pre-application meeting

Complete an application form and either:

  • Email to:; or

  • Provide to Shotover Street office reception

  • Mail to:

    Resource Consents

    Queenstown Lakes District Council

    Private Bag 50072

    Queenstown 9348

Meeting Format

A Council planner will organise the meeting, with the appropriate specialists (for example, urban designers or traffic engineers) indicated by the applicant in the form and/or based on the information you provide us. The appropriate specialists will be included to ensure we can answer your questions and are able to raise any potential issues or concerns early on.

To make the most of the process, at least 3 days prior to the meeting:

  • If the information has not been submitted with the application form, provide to the planner your project, proposal overview and concept plans.

  • Let the planner know who will be attending the meeting from the applicant’s side.

  • Let the planner know if there is anything in particular you wish to discuss.

The more information provided prior to the meeting, the more beneficial the meeting will be, and the Council planner will be able to ensure the correct specialists attend, if any.

Decisions that cannot be made at the meeting

At this meeting the planner cannot determine if your resource consent:

  • will be approved

  • needs to be notified

  • has any affected parties.

We will advise on those points after we’ve received and assessed your application.

After the meeting

The Council planner will circulate minutes of the meeting to the applicant, which will be kept on file (confidentially) at QLDC. As a proposal at pre-application stage may never eventuate into a resource consent application, or may change prior to lodgement of an application, it is not appropriate for any initial information to be given to interested parties. This is because we want to encourage meaningful, productive confidential discussions at the preliminary stage of an application.

If you give more information or make changes to the application after the meeting, it may impact upon the Council’s view of your application.

Please quote your pre-application reference number in your resource consent application form.

Cost (in accordance with the fee schedule)

The first hour of QLDC staff time spent on pre-application meetings, including the review of information submitted prior to the meeting, will be free.  After that first hour any time spent including site visits, reviewing material and meetings, will be charged at standard hourly rates.

The first hour of all Council officers time is free, however if an external person such as a landscape architect or technical specialist such as a noise expert is required, their time will be charged.  This will be invoiced at a later date.