Uploading documents

QLDC Building Services uses the Community Portal for receiving your application files. When submitting files, it is important to use the correct format, correlate the files correctly and use the correct file names.

All new applications, replies to request for information and other files relating to the following applications can be uploaded via the portal:

  • Building Consent (BC).

  • Request for Information (RFI).

  • Code Compliance Certificate (BC CCC).

  • Certificate of Acceptance (COA).

  • Certificate for Public Use (CPU).

  • Amendment (AM)

  • Minor Variation (BC MV)

  • Exemption (EX)

Upload files using the Community Portal

Please log into the Community Portal to submit files for new or existing applications.

If it is your first time accessing the Community Portal, you will need to register a new account from the login page.

How to successfully upload your application

Once you have logged in to the Community Portal, open the Application forms section and complete the “Upload Application Files” form. Please complete one form per application.

In the portal you will also be able to see your previous forms and track their status, using the Forms App. If you have questions, please contact: building@qldc.govt.nz

Acknowledgement of upload

Once uploaded successfully, you will receive a receipt email. Building Services then aims to email you within two working days after an initial screening of documents.

These are initial checks. Once in processing, a different officer may contact you if further details or clarifications are needed to proceed the application.

This email will contain an application number, for example BC180001.  The application number is required for payment, all enquiries, and requests for booking building inspections, if granted.

If there is no email from Building Services in two working days, contact the team by email or give us a call to ensure upload was successful.

  • Ensure:

    • The correct application number is referenced with every payment (e.g. BC180001).

    • The correct fee is calculated.

    • Ensure floor areas and estimated building work value are exactly the same on Form 2 and AF CALC.

    • The correct fee is paid online, or transferred to the correct account number.

    Use:

     

    Online Payments

    Once you have been issued your application number, Credit Card or Account to Account direct payments can be made via the Application Payments link within the Community Portal.

    Bank Transfers

    Alternatively, payments can be made via bank transfer.

    BNZ account details:

    Account number:  02 - 0948 - 0002000 - 000

    Enter these details when setting up bank payments:

    • Particulars: Name of payer
    • Code: Property address
    • Reference: Building Consent (BC) number, e.g. BC180001

    If you are paying from overseas, please use BKNZNZ22 as your swift code.

    Payments referenced incorrectly may cause a delay in processing if we cannot identify your payment.

    Manual Payment

    Manual Payment (at reception) can only be accepted after you have lodged your application and received an acknowledgement email with your unique application number.

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File names & correlation

Please save file contents as noted below and name accordingly  (see size limitations).

  • File name 

    File contents

    "BC App"

    • Form 2 Building Consent Application (PDF)

    • AF CALC Building Consent Initial Fee Calculator (MS Excel)

    • Proof of ownership e.g. Record/Certificate of Title (less than three months old), rates notice, sales and purchase agreement, lease agreement

    • Letter appointing agent, signed by owner(s) or email from owner(s)

    These documents must be brought together in ONE PDF file and uploaded with the filename "BC App"

    "Plans"

    Full technical plans for the building project PDF or a zip file.

    If file size exceeds 100Mb, split into separate files labelled "Plans-1", "Plans-2", etc.

    Attempt to split files into similar sizes. If the total is 140Mb, two files between 60-80Mb would be preferable

    "Project Specs"

     Full specification list for the building project collated in ONE PDF or a zip file

    "Product Specs"

     Any product information supplied as supplemental information

    "Supporting Docs"

    Can include general supporting documents separate to plans, product specifications, or project specifications, for example:

    • H1 and bracing calculations

    • Truss documentation

    • Design report

    • AF OSW Onsite Wastewater Disposal System Application Form

    "Engineering Docs"

    Can include:

    • Engineering plans

    • Engineering calculations

    • Design features report

    • PS1 Producer Statements, etc.

    Can be received as multiple files for different disciplines e.g. structural, hydraulic, and acoustic (label accordingly)

    "CODW"

    'Certificate of Design Work'/'Form 2A'

    Full title: Memorandum from Licensed Building Practitioner: Certificate of Design Work

    "Geotech Report"

    Geotechnical or soil report

    "Fire Report"

    Memorandum from FENZ Fire Engineering Unit (FEU)

    "Accessibility Report"

    Disability accessibility report

    "Compliance Schedule"

    Contains, if the following order:

    1. Form 11 or Form 27/27R

    2. Specified System documents ordered numerically (e.g. SS1, SS2, etc.)

    “CS [number]”

    e.g. "CS 19.3"

    Completed checksheet for your specific building project. For example:

    • CS 19.3 Residential BC Application & Processing Checksheet (MS Word or PDF)

    Submit the file in its original format (i.e. MS Word or PDF for CS 19.3)

    "AF AS"

    AF AS Alternative Solutions Details

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  • File name

    File contents

    "RFI lodgement"

    Requested information for the lodgement stage of your application 

     

    "RFI processing"

    Requested information for the processing stage of your application 

     

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  • File name

    File contents

    “Producer Statements”

    Producer Statement documents e.g. truss design, PS1, PS2s. PDF as ONE file 

     

    “MV [BC number]”

    AF MV Application for Minor Variation to an Existing Building Request

    Add the Building Consent (BC) number into the filename 

     

    “CCC App”

    Form 6 Application for Code Compliance Certificate (CCC) 

     

    “COA App”

    Form 8 Application for Certificate of Acceptance 

     

    “BWOF”

    Form 12 or 12a Building Warrant of Fitness (BWOF) application 

     

    “CPU App” 

    Form 15 Application for Certificate for Public Use (CPU)

    CS 9.1 Certificate for Public Use Checklist 

     

    “Ex App”

    AF EX Application for Exemption from Building Consent

     

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