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Waste Minimisation Community Fund

Ngā pūtea whakaheke para ā-hapori

Do you have a great idea for a project that will help move our community towards zero waste? You might be eligible for funding through our Waste Minimisation Community Fund. Projects must be consistent with the Waste Minimisation and Management Plan 2018 (WMMP) and achieve the following objectives:

Waste Reduction – Reducing waste at source and/or, 
• Resource Recovery – Diverting waste from landfill

The aim is to support new initiatives that complement and enhance existing programmes, address gaps or create new opportunities.

WMCF Recipients FAQs

Waste Minimisation Community Fund Recipients

    • Hilton Hotel - Reduction of waste to landfill: The Hilton Hotel will reduce waste to landfill by composting approximately 200kg of food waste per week, engage hotel staff and guests, and provide pathogen-free nutrient-rich organic fertiliser to the community for restoration projects. This project will help further support the hotel’s goal of reducing its carbon footprint by 2030 by 50%.

    • KiwHarvest - Cafe collections: KiwiHarvest is a food rescue charity redirecting good-to-eat food from landfill and delivering to community groups providing food support. KiwiHarvest want to expand their free service to cafes and bakeries and purchase an e-bike and trailer for staff/volunteers to use for collections.

    • Maebelle Homes - Construction metal waste collection strategy: This project aims to set up a shared skip bin at Hanley's Farm to be utilised by the construction industry to collect metal waste from local new home builds. The project aims to leverage contractor behaviour to encourage more efficient material use and recycling practices, divert recyclable materials from landfill, and provide a framework for future subdivision waste diversion schemes.

    • Naylor Love Central Otago - Reduction at source and segregation standardisation: Naylor Love is in the process of standardising segregation of recyclable and waste materials across building sites. To make this possible, consistent, clear, and durable signage is required across all sites. Naylor Love also want to reduce the amount of waste coming onto sites by having material delivered in reusable packaging.

    • Queenstown Preschool and Nursery - Moa’s worm farm: The moa worm farm project aims to introduce children to the Dr Compost home-composting programme, so they learn the benefits of composting and reducing food waste at source. This includes workshops and the setup of a worm farm.

    • Sustainable Queenstown Charitable Trust - SUCfree Queenstown: Sustainable Queenstown will increase education and community campaigns on single use cups (SUCs) with an objective to ensure cafes have SUCfree options and a significant number are completely SUCfree by 2022. Sustainable Queenstown will work in partnership with the Arrowtown Promotion and Business Association (APBA) to develop Arrowtown as a functioning model of a SUCfree town which can then be applied to the wider Wakatipu area.

    • The Better Building Group, a working group of Wao Charitable Trust - Better Building Circular Economy Education Program: The Better Building Circular Economy Education Program aims to shift behaviour in the construction and building sector towards a circular economy design and build model. It will deliver a series of sector and district-specific workshops across the Wakatipu and Upper Clutha basins.

    • Wanaka Community Workshop Trust - Wanaka Community Workshop: The Wanaka Community Workshop is a community workshop space that provides a place for people to come together and make, repair and share. The trust will be collecting waste materials from business and building sites and using these to create products that can be used in the community.  Currently, the trust is manufacturing rodent traps from waste plywood that can be purchased for predator control.

    • Wanakup: Wanakup aims to normalise the use of reusable cups (personal or borrowed) when buying coffee by providing a viable positive alternative to single use cups. Wanakup aims to expand its reusable cup system and to have a presence at events across the district to promote reuse as a way forward.

  • Close

Frequently Asked Questions

  • Inspire us with your great idea to rethink, reduce or reuse! Projects must be consistent with the QLDC WMMP and achieve the following objectives:

    • Waste Reduction – Reducing waste at source and/or,

    • Resource Recovery – Diverting waste from landfill

    The aim is to support initiatives that complement and enhance existing programmes, address gaps, create new opportunities, and encourage community participation in waste minimisation.

  • The fund is open to individuals, community groups, businesses, Iwi/Māori organisations and education providers within the Queenstown Lakes District.

    Before you compile your application and to check if your idea meets our goals and criteria get in touch with the team at zerowaste@qldc.govt.nz 

  • There is a total of up to $60,000 available for 2020/21 which is split into the following categories: 


    Grant Range


    Category (A) Commercial Waste Minimisation. Sponsored by Waste Management NZ Ltd.


    Up to $10,000

    Supporting commercial innovations that minimise waste and maximise resource recovery.

    Category (B) Community Action and Behaviour Change. Funded by QLDC.

    Up to $50,000

    Supporting projects that encourage community participation, and create enduring change in behaviour.


    Funding is exclusive of GST. Your organisation will be responsible for meeting its GST obligations if registered.

  • Funding can be used for:

    • Trials and pilot projects

    • Community outreach and education

    • Workshops, events, monitoring and surveys

    • Materials and equipment

    • Skills development and research (that is not aimed at supporting the attainment of a qualification)

    • Project implementation costs including operational and capital costs.

    Have a look at the the 2020 recipients for examples of the types of projects we have funded in the past. 

  • Funding cannot be used for: 

    • Debt servicing

    • Projects that are inconsistent with QLDC’s WMMP

    • Retrospective projects where the work is already completed

    • Projects that involve waste generated outside of the district

    • Activities which duplicate other projects

    • Feasibility studies and business cases

    • Costs in preparing the application

    • Projects focused on waste disposal, the treatment of waste or litter clean ups

    • Conventions, conferences, trade shows, private functions, lunches, or dinners

    • Marketing programmes

    • Projects that denigrate, exclude, or offend parts of the community

    • Projects that have the potential to cause harm to people, property, or the environment or that pose a significant risk to the public or council.

    • Ongoing financial support of existing activities or running costs of the existing activities of organisations, individuals, or firms.

    • Staff salaries and/or wages

    • Purchasing or leasing a motor vehicle

    • Purchase of land or buildings, or the improvement of privately owned facilities.

    • Rent or accommodation costs

    • Service and maintenance costs including utilities such as power and phone

    • Purchase of alcohol, tobacco, illegal substances, or gaming

    • Overseas travel

    • Fundraising or debt repayments

    • Prize money or entrance fees

  • To be eligible to apply for support from the QLDC Waste Minimisation Community Fund, the project must meet the following criteria:

    • Projects must take place within the Queenstown Lakes district and benefit the local community.

    • For request over $1,000 the applicant must be a legal entity such as a trust, company, or incorporated society, and must be able to provide evidence of this status if requested.

    • For requests under $1,000 applicants can be an unformed group or individual

    • The applicant must have no outstanding debt owing to QLDC.

    • The applicant must fully declare any additional council or local board funding, grant or koha/ donation received for the project/event.

    • The applicant must comply with all QLDC regulatory and statutory requirements relating to the preparation and delivery of the project, including obtaining all necessary permits and consents.

    • Projects must not have breached previous funding and legislative agreements with the council, including reporting criteria.

    • Applicants must specify additional funding from their own or other resources, and/or in kind.

    • Before you compile your application, get in touch with our team and check your idea meets our goals and criteria. zerowaste@qldc.govt.nz

    • Applications will only be accepted through an online application. No hard copies please.

    • We can only accept complete applications so please answer all mandatory questions.

    • Any supporting documentation must be uploaded as part of your application. Please clearly state your project or applicant name on all supporting documents submitted.

    • Applicants must include a detailed project budget as part of their application.

    • The fund will close on 12 April after which all applications will be checked for completion.

    • Your application will be assessed and scored by a panel of QLDC staff and elected members against the assessment criteria detailed below.

    • You may be contacted by the panel to answer any questions specific to your application.

  • Applications will be assessed by a panel of QLDC staff and elected members using the following criteria.


    Outcomes and Objectives

    Strategic Alignment

    Aligned with WMMP vision, goals, and objectives.

    Waste Minimisation

    Waste is reduced and/or resources are recovered.

    Community Participation

    Community participation is achieved.

    Tangible community benefit is delivered.

    Behaviour is changed.


    Gaps and opportunities in existing waste minimisation services and projects are addressed.


    The project has clear outcomes that are measurable.
    The organisation making the proposal can demonstrate ability to carry out the project, ideally shown by experience in projects of
    a similar nature.
    The project is technically and financially feasible, and does not represent an unacceptable level of risk to the council and


    • Applicants will be advised in writing of the final decisions in June 2020.

    • If you are successful, you will need to accept the fund terms and conditions before any funding is released.

    • Upon acceptance of the fund terms and conditions, successful applicants will be able to uplift their funding.

    • Successful applicants are required to provide progress updates when submitting an invoice or upon completion of project milestones identified in your application. Council reserves the right to contact you for an update at any time throughout your project.

    • Successful applicants will be required to submit a final report on completion of the project which shows how the identified outcomes were achieved.

    • The Council may audit successful recipients. This may include a visit from council staff during, or on completion of the project.

    • Projects must use the funding within 12 months of receiving the grant. The project must be delivered within the planned timeframe. After which the project objectives should have been achieved.

  • You will have to provide the following information during your application: 

    Contact Details 

    1.     Please provide all relevant contact details. 

    • Name of group/organisation

    • Contact name

    • Postal address

    • Town

    • Post Code

    • Primary Contact Number

    • Email

    • Website

    • Facebook

    Project Details

    2.     Select the fund category you are applying to:

    • Category (A) Commercial Waste Minimisation. Supporting commercial innovations that minimise waste and maximise resource recovery

    • Category (B) Community Action and Behaviour Change. Supporting projects that minimise waste, encourage community participation, and create enduring change in behaviour.

    3.     What is your project name?

    4.     What geographically area of the Queenstown Lakes district will the project focus on?

    5.     Briefly summarise your project including your overall project goal/aim. (150 words)

    6.     Identify which of the below strategic objectives your project will achieve:

    • Waste Reduction – Reducing waste at source and/or,

    • Resource Recovery – Diverting waste from landfill

    7.     Outline the waste challenge(s) you want to address and why you think there is a need for this project.

    8.     Identify how your project addresses gaps and opportunities in existing waste minimisation services and/or projects.

    9.     List the expected project outcome(s) i.e. change(s) that will result from delivering your project. Outcomes should be specific, measurable, achievable, relevant and time orientated.

    10.     Explain how you will achieve your outcome(s) i.e. the activities you will undertake.

    11.  Explain how will you measure project outcome(s) and the overall success of your project?

    12.  Describe how your project encourages community participation and/or delivers tangible community benefit.

    13.  Describe how your project will create enduring change in behaviour.

    Project Costs and Timeframes

    14.  Please list out your project timeline and key milestones. You may also provide this as an attachment.

    15.  What is the total cost of your project?

    16.  How much funding are you seeking from QLDC’s Waste Minimisation Community Fund?

    17.  Please upload a detailed project budget which itemises the expenses this funding would be used for and the amount requested for each expense item. e.g. venue hire = $440. Please note Council funding is exclusive of GST. Your organisation will be responsible for meeting its GST obligations if registered. Please list all costs exclusive of GST if registered.  

    18.  What other funding or sponsorship do you have for this project/event? List any other funding applied for, as well as corporate or commercial sponsorship and in-kind contributions.

    19.  Is this project dependent on funding sources other than the funding you are requesting from QLDC's Waste Minimisation Community Fund? If so, please provide details.  

    20.  If your organisation/group has previously received funding from the QLDC WMCF please specify details below including, project name, year received, and amount received.

    Relevant experience

    21.  Tell us about your organisation and what relevant skills, resources, and experience you have to carry out your project.

    22.  Are there any other stakeholders involved in this project? If so, how would they be likely to be involved in the project? If you are working with other stakeholders to deliver this project, please also outline their relevant skills and experience.

    23.  How long has your organisation been in existence? Multiple Choice Answers

    24.  What is the legal status of your organisation? Multiple Choice Answers

    Supporting information

    25.  Is there any additional information you think the funding panel should consider when assessing your application?

    26.  Provide any other documents to support your application. These documents could include:

    • Letters of support from key stakeholders, suppliers, and sponsors

    • Evidence of previous project successes

    27.  Provide any other documents to support your application. These documents could include:

    • Letters of support from key stakeholders, suppliers, and sponsors

    • Evidence of previous project successes

    Final check

    28.  Have you…?

    • Read and understood the fund guidelines, including eligibility criteria?

    • Completed all questions  

    • Provided a detailed project budget

    • Attached supporting documents

    29.  How did you hear about this fund?

    • Council website

    • Radio

    • Council mail out

    • Social media

    • Council staff member

    • Word of mouth

    • Other (please give detail): Local Newspaper

  • Do you have any questions regarding your idea or application? Email zerowaste@qldc.govt.nz


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