In the early stages of event planning, you should consider how accessible your location will be for disabled people as either a participant, spectator or employee.
If you have choice of venue, accessibility should be front of mind to ensure your event is inclusive for everyone.
To determine this, here are some suggested steps:
Assess potential venues early in your planning process
Visit your shortlisted venues in person and as you are walking through the site, consider potential barriers and ease of access for everyone who may be at the event and their primary activities onsite (for instance, will the doors be wide enough for wheelchairs; will the performers be able to get from A to B easily?)
Discuss workarounds with the venue manager if needed
Ensure your directional signage for your event is clear and easy to follow
Talk to an expert if you need additional help in making your event accessible
Following this, it is also a good idea to develop a policy describing your event’s commitment to accessibility and inclusion and outlining how this will be achieved.
Requirements from funders
Your funders or sponsors may also have accessibility requirements as part of your agreement.
Take a look at these requirements and also:
Check accessibility costs (such as ramps, accessible toilets, interpreters)
Check for accessibility funding available from your funders or others
Plan how you will show your funders ways that you made your event accessible
QLDC's Disability Policy
Our Disability Policy sets goals and measurable actions for creating an inclusive and enabling society, by removing barriers to participation for disabled people living in and visiting our community. As part of this, we are committed to ensuring we deliver or fund events that are inclusive of disabled people (goal four).
Goal Four actions:
Any events funded by QLDC must confirm that they will make all efforts to ensure the event is accessible to disabled people as either a participant, spectator or employee. QLDC will consider this information during the assessment of funding applications.
Any events delivered by QLDC as the event organiser must be accessible to disabled people as either a participant, spectator or employee.